PolicyCo Company Profile

Background

Overview

PolicyCo, established in 2019, is a privately held company headquartered in Nashville, Tennessee. The company specializes in developing cloud-based compliance management platforms designed to help organizations structure and manage their policies effectively. By integrating policy creation, control frameworks, evidence gathering, and policy publication, PolicyCo aims to streamline compliance processes and mitigate legal and reputational risks.

Key Strategic Focus

Core Objectives and Specialization

PolicyCo's primary objective is to provide a comprehensive solution for policy and procedure lifecycle management. The platform offers features such as collaborative article writing, strict version control for policies, independent procedure management by department managers, and online procedure distribution with advanced search capabilities. Additionally, it includes a built-in library of regulations and requirements, coverage dashboards, control testing schedules, attestation gathering, single sign-on (SSO) and System for Cross-domain Identity Management (SCIM) support, department management, action plans for failed control tests, task management, powerful linking of compliance elements, a REST API for automation, policy review scheduling, ChatGPT integration for policy inquiries, attachment support, and universal styling options.

Primary Markets

PolicyCo targets dynamic organizations across various industries that require robust compliance management solutions. The platform is particularly beneficial for sectors with stringent regulatory requirements, such as healthcare, finance, and information security.

Financials and Funding

Funding History

In August 2021, PolicyCo secured $1.5 million in seed funding. The investment was led by Powered Health, a venture capital firm specializing in healthcare IT startups. The funds are intended to enhance the platform's features, expand market reach, and support overall growth initiatives.

Technological Platform and Innovation

Proprietary Technologies

PolicyCo's platform is built to address the practical needs of dynamic organizations worldwide. Key features include:

Articles: Collaborative article writing with approval authority before release.

Policies: Strict version control and approvals, maintaining a historical record of past policy versions.

Procedures: Independent procedure management by department managers with version control.

Procedure Distribution: Online distribution with full search and ChatGPT functionality, limited by department or organization.

Regs and Requirements: Hundreds of built-in regulations and requirements such as NIST, CSF, HIPAA, SOC2 ready to link.

Coverage Dashboard: Dashboarding to display coverage areas to help target deficiencies.

Control Testing: Schedules and assigns responsibility to gather evidence for control tests.

Attestations: Gathers attestations from employees and exports reports to demonstrate compliance.

SSO and SCIM: Allows for single sign-on from any SAML2 compatible platform like Azure AD, JumpCloud, and Okta.

Departments: Manages department memberships, compatible with SCIM for dynamic provisioning.

Action Plans: Resolves failed control tests with action plans.

Tasks: Keeps users informed of their upcoming tasks, including weekly reminders.

Powerful Linking: Links regulations, articles, procedures, and control tests to understand how the compliance picture fits together.

REST API: Automates evidence gathering and control tests.

Policy Reviews: Sets schedules for policy reviews to ensure compliance obligations are met.

ChatGPT: Allows freeform questions about all policies and procedures to streamline knowledge transfer.

Attachments: Attaches anything to articles and procedures, useful for forms associated with policies and procedures.

Universal Styles: Sets font face, styles, and ordered lists globally for consistency.

Scientific Methodologies

The platform integrates advanced technologies, including ChatGPT, to facilitate conversational responses to policy-related inquiries, enhancing user engagement and knowledge transfer.

Leadership Team

Executive Profiles

Bill Butler: Co-Founder and Vice President of Engineering. With over 15 years of experience in software development and healthcare markets, Bill is also the inventor of CAVO, an innovative document processing solution. He emphasizes Agile processes and dynamic DevOps architecture to ensure enterprise continuity and fault tolerance.

Darin McCloy: Vice President of Professional Services and Chief Information Security Officer. Darin brings over 20 years of experience in cyber risk advisory and IT across multiple sectors. He has designed and implemented information security, compliance, and data privacy programs for numerous companies and holds a master's degree in Electrical Engineering from the United States Naval Postgraduate School.

Emily McMakin: Vice President of Product and Services. A founding member of PolicyCo, Emily oversees the vision, strategy, design, and development of the company's products and services. With over 11 years of experience in product development, she focuses on delivering intuitive designs that enhance efficiency and provide actionable insights. Emily is Lean Six-Sigma-certified Green Belt.

Blake McCool: Director of Engineering. Blake specializes in building web applications with JavaScript and has a strong focus on user interface and user experience. He is proficient in technologies such as HTML5, CSS3, JavaScript.